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  • 3 August 2011 17:12

OpenText Announces Travel Receipts Management Solution for Use with SAP® Applications

Eliminates Paper from Expense Reports to Help Companies Lower Costs, Process Travel Reimbursements Faster, More Accurately

Sydney, 3 August 2011 - OpenText (NASDAQ: OTEX, TSX: OTC) today introduced a solution that works in concert with the SAP® Travel Management application to eliminate the need to move paper receipts around in order to process expense reports. This can help companies significantly lower the cost and time involved with processing reimbursements, while also reducing the burden on travelling employees. The new solution will be resold by SAP as the SAP Travel Receipts Management application by OpenText.

"SAP Travel Receipts Management is a great example of how ECM technology fully optimises SAP solutions by integrating content in this case travel receipts into SAP business processes," said Patrick Barnert, Vice President, SAP Solutions at Open Text. "We continued to see strong demand among customers for better ways to manage all forms of business content within the context of their SAP solution-based environments using OpenText solutions."

SAP Travel Receipts Management by OpenText gives users of SAP Travel Management a full set of tools to eliminate the hassle associated with processing paper receipts. It integrates with multi-function devices, scanning applications, fax machines and email to make it easy to capture images of receipts. With mobile device support, travelling employees can simply use digital cameras or phones to capture receipt images. The digitised receipts are then stored in a repository and linked to appropriate trip information and accessible through standard SAP user interfaces.

The payoff from fully automating travel receipts processing can be substantial. In a recent survey report entitled "Travel & Expense Management Benchmarking," PayStream Advisors writes that, "On average, a company spent approximately US$22.15 to process an expense report, if the process was entirely manual. This was twice as much as the processing costs accrued by companies that are fully automated. Organisations that have some automation in place have been successful in driving down processing costs per transaction to US$18.67, whereas companies that are fully automated and using an integrated system have a per transaction cost as low as US$10.68."

Beyond lowering costs, fully automated solutions such as SAP Travel Receipts Management lighten the burden on travelling employees since they can simply use email and self-service applications to submit receipts rather than having to prepare and mail paper receipts. In turn, because paper documentation no longer needs to be routed around, approval and processing cycles are shorter leading to quicker reimbursements. Should questions arise, managers have immediate access to a comprehensive audit of receipt source documents.

"SAP Travel Receipts Management by OpenText extends the SAP Travel Management value proposition by providing optical archival of digitised travel receipts and subsequent direct integration with SAP Travel Management," said Hendrik Vordenbaeumen, Vice President, SAP Travel Management Solutions, SAP. "This is yet another example of the growing arsenal of business optimisation tools provided jointly by SAP and OpenText designed with the goal of providing customers superior corporate efficiency."

OpenText, SAP Partnership

OpenText is the industry leader in ECM solutions for use with SAP applications, building on two decades of partnership and co-development with SAP, and expertise gained from delivering solutions to more than 4,000 SAP customer sites around the world. SAP has had great success reselling multiple OpenText solutions for document access, archiving and invoice management, and digital asset management. In June 2010, the companies announced an expansion of the agreement that enables SAP to resell OpenText Employee File Management continuing the strategy of long-term investment protection for customers. In May, OpenText was awarded two 2011 SAP Pinnacle awards: Global Software Solution Partner of the Year and Global Enterprise Support Partner of the Year.

About OpenText

OpenText, a global ECM leader, helps organisations manage and gain the true value of their business content. OpenText brings two decades of expertise supporting 100 million users in 114 countries. Working with our customers and partners, we bring together leading Content Experts to help organisations capture and preserve corporate memory, increase brand equity, automate processes, mitigate risk, manage compliance and improve competitiveness. For more information, visit www.opentext.com.

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